Japan Meeting & Incentive News Print This Page September 2012


Now accepting applications for "Meet Japan 2013"!

For international convention decision-makers who are considering Japan as a site for their events, February 28–March 7, 2013 are dates to save. To promote Japan as an international convention destination, JNTO is pleased to introduce the "Meet Japan 2013" Hosted Buyers Program, which is highly recommended for those planning to hold an international convention in Japan in the near future. The program offers participants the opportunity to visit Japan's beautiful regional cities and appreciate their superb convention and tourist amenities. Learn about the warm hospitality and unique charm of each of Japan's diverse convention cities firsthand.

For further information, visit http://www.jnto.go.jp/MI/eng/MJ/

See you at the Japan booth!
JNTO exhibition at IMEX America and EIBTM

Following its participation at CIBTM in Beijing this year (September 12–14), JNTO will be exhibiting at IMEX America—a trade fair being held for the second year in the USA. The event is the American version of IMEX—the world’s largest MICE trade fair held every year in Frankfurt, Germany—and EIBTM, Europe's largest convention and incentive travel exhibition to be held in Barcelona, Spain. JNTO's co-presenters are listed below. Please stop by the Japan booth!

Overview of convention trade fairs
1) IMEX America 2012
Venue: Sands Expo @ Las Vegas
Session: October 9–11, 2012

Booth No. 445
Co-presenters (11): Chiba Convention Bureau and International Center; Grand Prince Hotel Takanawa/Shinagawa Prince Hotel; Hiroshima Convention & Visitors Bureau; Hotel Granvia Kyoto; JTB Global Marketing & Travel; Kyoto Convention Bureau (KCB); Osaka Convention & Tourism Bureau/Osaka International Convention Center; Sapporo Convention Bureau; The J Team Co., Ltd; The Okura Group; Yokohama Convention & Visitors Bureau; Okinawa Convention & Visitors Bureau
EIBTM 2012 (The European Incentive & Business Travel & Meetings Exhibition)
Venue: Fira Gran via, Barcelona, Spain
Session: November 27–29, 2012

Booth No. E750
Co-presenters (8): JTB Global Marketing & Travel Inc.; Grand Prince Hotel Takanawa/Shinagawa Prince Hotel; knt! Kintetsu International; Osaka Convention & Tourism Bureau/Osaka International Convention Center; Hankyu Travel International Co., Ltd.; Nippon Travel Agency Co. Ltd.; THE J TEAM CO., LTD; The Okura Group; Okinawa Convention & Visitors Bureau

What's Up in Japan

Gain the latest information on Facebook & Twitter about the Annual Meetings of the IMF and the World Bank Group

October 9–14, 2012 the Annual Meetings of the IMF and the World Bank Group are being held in Tokyo. The Japan Secretariat for the 2012 Annual Meetings, Ministry of Finance, are introducing updated information about the Annual Meetings on Facebook and Twitter. In addition to the Annual Meeting-related information, Japan’s culture and technology as well as sightseeing information will be introduced.

Facebook:IMF ・世銀総会準備事務局 The Japan Secretariat for the IMF / WB Annual Meetings

Twitter:2012 Annual Meetings@mof2012tokyoam

For further information, visit
(Host Government official website of the Annual Meetings of the IMF and the World Bank Group)

Download a free Tokyo sightseeing app "TOKYO Tourist Info"!

A free application for smartphones and tablets will be available on Google play and the App Store from end of September to October 20, 2012. The app provides the latest Tokyo sightseeing information during the Annual Meetings of the IMF and the World Bank Group.

O/S: iPhone, iPad iOS 4.3/5.1, Android OS 2.3-4.0
*Not compatible with some models
Language: English

For further information, visit

Enjoy exciting autumn events in Tokyo

Several colorful events are lined up in Tokyo for autumn 2012 in anticipation of the Annual Meetings of the International Monetary Fund.

Japan All In

Japan Tourism Agency introduces provincial cities through an event held in Marunouchi. The climax of the event will be marked in the evening of Oct 13th with Japan Parade in which performing arts such as dances, festivals, music, fashions, etc. of many provincial cities are demonstrated one after another. As a part of the event, there will also be Welcome Japan Market and Sake Bar welcoming you in Marunouchi Building from Oct 8 through Oct 14th. In the market, you will be able to enjoy local specialty foods and local sake from all over Japan (paid). We hope you will have fun experiencing various local cultures of Japan by just coming to this event. Entry is open to everyone.

GINZA International Week

"Ginza International Week" will be held in the Ginza district between October 8 and 16. Starting October 9 through 14, a concierge desk will be installed in the Sony building with free Wi-Fi and English information. Guests at the “Sony Square” outdoor event area will be welcomed with a decorative flower gate designed to evoke autumn in Japan. Other autumn events offering experiences unique to the Ginza area will also be held. Come and enjoy food festivals, Japanese sweets tastings, children's kabuki, gallery tours, Japanese-style restaurants, cocktail week, and more!

For further information, visit
(Ginza official website)

Newly Renovated facilities now open!
The Tokyo Station Hotel—Brick Gothic-style cultural asset connected to the bullet train station

"Designated as an Important Cultural Asset of Japan, the newly renovated Tokyo Station Hotel offers 150 guest rooms and occupies the 2nd to the 4th floors of the Tokyo Station Marunouchi Building. Located in the premier Tokyo business district, the hotel features three elegant meeting and event rooms with state-of-the-art audio visual technology and amenities. The largest event venue, HOUO, can accommodate up to 180 people. Its professional sales and catering staff will flawlessly support and plan each detail of an event or meeting. Guests will be delighted to experience its classic, sophisticated atmosphere and its historical significance.

In its restored brick Gothic building, the hotel boasts of its prime location literally a few steps away from all major trains including the Bullet Train, and has the Imperial Palace in a distance.

For further information, visit

The Tokyo Station Hotel

NIPPONDAIRA Hotel - Panoramic view of Mt. Fuji

This traditional hotel facing Mt. Fuji first opened in 1964. It has now been rebuilt and once again opened its doors on September 19. The renovated structure features 80 brand-new, modern rooms with large balconies, and is the perfect location for viewing Mt. Fuji. The hotel’s banquet rooms are equipped with updated technology and are well suited for mid-sized conventions and incentive groups. You and your delegates are sure to have an unforgettable stay at NIPPONDAIRA Hotel. With its 48 years of experience in welcoming guests from all over the world, NIPPONDAIRA hotel will provide you not only with great views of Mt. Fuji, but also warm, hospitable service.

For further information, visit
(Japanese only)


Multiple-entry visa pilot program for Malaysia and Indonesia began September 1

A multiple-entry non-immigrant visa program for Thai nationals began on June 1, and the Japanese government recently announced that they will apply the system to Indonesian nationals living in Indonesia and Malaysian nationals living in Malaysia (ordinary passport holders) starting September 1. It is hoped that granting multiple-entry non-immigrant visas will facilitate exchange between Japan and Indonesia/Malaysia, increasing the number of tourists to Japan and making business activities more convenient.

Japan’s Green Convention Facilities

Today’s world is faced with various environmental issues, including global warming and the heat island phenomenon. Green conventions or green meetings — particularly the hosting of international conferences—are becoming increasingly important as we work to establish sustainable societies for the future. Here we present recycling efforts that have been made at two convention facilities in Yokohama, Japan.

PACIFICO Yokohama:

Here, efforts have been made to visually map out garbage collection. First, eight types of recycling boxes, installed at eco-stations throughout the facility, are used to collect and separate refuse. The separated garbage is again divided at an integrated garbage station within the facility to be weighted and recorded. The system includes a mechanism designed to separate garbage according to type and where it was. Many efforts have been made at PACIFICO Yokohama to reduce environment burden in waste disposal by thoroughly understanding waste and practicing 100% recycling (a first among Japanese convention centers). The facility is recognized by the Yokohama city government as an Office with Excellent 3R* Activities**.

*Reduce (waste production), Reuse, and Recycle
**Office with Excellent 3R Activities: awarded to offices with outstanding 3R achievements, such as promoting recycling, reducing used paper, and educating consumers about 3R activities.

For further information about PACIFICO Yokohama, visit

Yokohama Bay Sheraton Hotel & Towers:

This hotel is implementing the Bio Veggie Loop, known as “Yasai-cle” activities for recycling raw garbage. (Yasai-cle is a combination of the Japanese word yasai, or “vegetable”, and the English word “recycle”.) The system works by (1) recycling raw garbage produced by the hotel on the premises, (2) making compost from the recycled raw garbage, and (3) harvesting vegetables with reduced pesticides at contracted farms, and (4) providing safe, reliable vegetables to the hotel restaurants. The result is a self-sustaining food recycling loop.

For further information about
Yokohama Bay Sheraton Hotel &
Towers, visit

We will introduce ecologically minded facilities more in the next edition.

2012 MICE Calendar (October–November)

Several large conferences will be held in Japan during October and November of this year.

International Conference of Asian Union of Magnetics Societies
Nara, Oct 2–5
Nara Prefectural New Public Hall,Nara:
Attendance: 1,000
Official Website:http://www.magnetics.jp/icaums2012/index.html
The 67th Annual Meetings of the International Monetary Fund and the World Bank Group
Tokyo, Oct 9–14
Toyo International Forum:
Imperial Hotel Tokyo:
Attendance: 20,000
Official Website:http://www.imf-wb.2012tokyo.mof.go.jp/index.html
International Conference for Universal Design
Fukuoka,Oct 12–14
Fukuoka Convention Center, Fukuoka Kokusai Center:
Attendance: 12,000
Official Website:http://www.ud2012.net/index.en.html
International Workshop on Nitride Semiconductors (IWN2012)
Sapporo, Oct 14–19
Sapporo Convention Center:
Official Website:http://iwn2012.jp/
PM2012 Powder Metallurgy World Congress
Yokohama, Oct 14-18
PACIFICO Yokohama:
Official Website:http://www.pm2012.jp
International Conference on Miniaturized Systems for Chemistry and Life Sciences
Ginowan, Oct 28–Nov 1
Okinawa Convention Center:
Official Website:http://www.microtas12.org/
Annual SWIFT International Banking Operations Seminar -SIBOS- (Society for Worldwide Interbank Financial Telecommunications))
Osaka, Oct 28–Nov 2
Intex Osaka:
Official Website:http://www.sibos.com/osaka.page

This Month’s Feature City

Takayama: Hida-Takayama Tourism and Convention Bureau
Takayama City attracts attention as a town that preserves a “true Japanese landscape”

Hida Takayama has acquired 3 stars in the French Michelin practical guidebook Voyager Pratique Japon as a must-see spot for visitors. The city was introduced as a town that preserves a true Japanese landscape, and host to large numbers of tourists from around the world. Visiting the historic city, you can enjoy magnificent views of the Hida Takayama mountain range (known as the Northern Alps) to the northeast, including Mt. Yarigadake, the Hodaka mountains, and Mt. Norikura―all in the 3000-meter range. In 2010, the Hida-Takayama Tourism and Convention Bureau was newly established by integrating the region’s tourist association and convention bureau. For the past few years, more and more international conferences have been hosted in the region, reaching up to ten or so per year.

Although the area has an established image as a sightseeing destination, Hida Takayama has a good number of quality convention facilities. The Hida Takayama Big Arena has a main arena accommodating 4,000 people (theater style), while the convention hall at the Hida Earth Wisdom Center accommodates 2,000 people (also theater style). In addition to these two enormous venues, there are many large and medium-sized conference facilities in Takayama City.

the convention hall at the Hida Earth Wisdom Center

At the center of Takayama City, a conference room capable of holding 120 people (school style) was constructed within the Takayama Museum of History and Art in April 2011. Participants can enjoy walking around the nearby streets of the well-preserved old streets in their spare time.

The accommodation capacity of Takayama City as a whole is about 7,000.

The International Conference on Network-Based Information System (NBiS2010) (held between September 14-17, 2010) hosted participants from fourteen countries. To make the conference unique to Hida Takayama, staff of the Hida-Takayama Tourism and Convention Bureau met with lecturers from the conference organizer many times, recommending to incorporate Takayama’s tourism resources. As a result, the banquet of the conference was held at the dome constructed under Matsurinomori (Hida Takayama Festa Forest), exhibiting Takayama’s largest festival floats, and an excursion program was held at Shirakawa-go (a gassho-zukuri village listed as a UNESCO World Heritage site). Guests had an amazing experience at Matsurinomori, surrounded by eight Heisei era festival floats exhibited in the huge underground space with clockwork-driven marionettes. To accommodate the needs participants from 14 countries with a variety of dietary backgrounds, the staff had several meetings with restaurants and other places to ensure that everybody was able to enjoy the food presented.


A significant number of meeting or incentive organizers have chosen Hida or Takayama as an incentive tour destination in recent years. One of the most popular packages goes to Shirakawa-go village (a 45-minute drive from Takayama) or Okuhida hot springs located in Chubu-Sangaku National Park after guests enjoy a stroll around the old Takayama town.

Incentive tour (Model)
Takayama St. → Old town → Takayama Shrine → (Hotel) →morning market → stroll through Shirakawa-go village → Takayama St.
Takayama St. → Hida Grand Underground Cavern → (Hotel in Okuhida Hot Springs) → Shinhotaka Ropeway → Takayama St.

Old town

Shirakawa-go village

Major access routes to Takayama City
3 hours from Chubu International Airport (Centrair) by JR
3 hours from Tokyo via Toyama Airport by bus or JR via Nagoya. 4 hours 10 minutes by bullet train

A message from the Hida-Takayama Tourisum & Convention Bureau:

The Hida-Takayama Tourism and Convention Bureau shall dedicate itself to various support conferences, such as providing leaflets and convention bags and installing welcome boards. Please consider Hida and Takayama for your next conference!

For further information about the Hida-Takayama Tourisum & Convention Bureau, visit
http://www.takayama-cb.jp/(Japanese only).

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