Japan Meeting & Incentive News Print This Page July 2012


Japan third in the world (second in Asia) in international conferences hosted (UIA statistics)

Japan ranked third in the world for hosting 598 international conferences in 2011 (interim number, by Union of International Associations (UIA)).

The top five countries were: 1st: Singapore (919), 2nd: U.S. (744), 3rd: Japan (598), 4th: France (557), 5th: Belgium (533). Also, Asian/Oceania countries ranked as follows: 1st Singapore (919, world 1st), 2nd: Japan (598, 3rd), 3rd: South Korea (469, 6th), 4th Australia (329, 10th), 5th: China (200, 16th). [See references 1 and 2]

Fig.1: Number of International Conferences by Country (UIA Statistics:2010-2011Provisional Figures)

Fig.2: Number of International Conferences in Japan (UIA Statistics: 2007-2011 Provisional Figures)

In response to the Great East Japan earthquake that occurred in March 2011, unfortunately, many of the international conferences planned to be held in Japan during the year were cancelled or postponed. This caused a decrease in the number of international conferences held in Japan from the highest ever 741 conferences recorded in 2010 (world’s 2nd, 1st in Asia). Nevertheless, JNTO provided accurate information and sent letters offering assistance to conference organizers by collaborating with the central government and the local convention bureaus. These efforts were rewarded, since a significant number of conferences were held as planned, including the International Society on Thrombosis and Haemostasis (ISTH, recently announced being awarded the IAPCO Award at IMEX) and the World Congress of Architecture (UIA).

In April 2012, the WTTC Global Summit was held in Tokyo and Sendai, which was struck by the massive earthquake, followed by the ISSCR 10th Annual Meeting held in Yokohama in June. In the days to come, large conferences are planned, including the 67th Annual Meetings of the International Monetary Fund and the World Bank Group (IMF) in September in Tokyo and the 23rd Congress of SIU in September in Fukuoka, and the SIBOS 2012 in October at Osaka. To see the feedback from participants of the conferences held in Japan after the earthquake, visit JNTO global website (http://www.jnto.go.jp
). Your consideration in selecting Japan as a conference venue is deeply appreciated.

See you at the “ASAE Annual Meeting & Expo 2012” in August!

The Japan Convention Bureau will have an exhibit at ASAE’s Annual Meeting & Exposition to be held in Dallas, Texas, from August 11 to August 14, 2012. It has been a few years since Japan has participated in an ASAE event, and we are looking forward to getting re-connected with friends and colleagues associated with ASAE.

During the exposition, please drop by our booth to pick up all kinds of useful information on Japan, including highlighted attractions for each city, local convention bureau support services, and ideas for pre- and post-conference excursions.
Please come by and visit the Japan Booth!

ASAE Annual Meeting & Exposition 2012
(URL: http://www.asaeannualmeeting.org/index.cfm)
Dates: August 11 (Sat.) –14 (Tue.), 2012
Venue: Dallas Convention Center, Dallas, TX, USA
Japan Booth: Expo Hall, Japan National Tourism Organization, Booth #1351
Contact: Japan Convention Bureau, New York office
Mr. Gil Cardon
Phone: +1-(212)-757-5641, ext. 21
Email: cardon@jntonyc.org

Mr. Gil Cardon/JNTO NYC Office

Showcasing Japan’s vitality among its Asian neighbors: CIBTM

JNTO will have an exhibit at the China Incentive, Business Travel & Meetings Exhibition (CIBTM) and the MICE business meeting to be held in Beijing for three days (September 12-14, 2012). You are welcome to visit the Japan booth during the show. Don’t miss your opportunity to get various kinds of information there, including topics like the allure of Japan, support services, and ideas for incentive theme parties.

「China Incentive, Business Travel & Meetings Exhibition (CIBTM 2012)」
URL: http://www.cibtm.com/
Dates: September 12(Wed.)-14(Fri.), 2012
China National Convention Centre, Beijing, China
Japan Booth: F38

What's Up in Japan

Yokohama selected for the 9th International Orthodontic Congress 2020 – the first in Asia

On May 6, 2012, the World Federation of Orthodontists (WFO) announced that they had chosen Yokohama as the site for the 9th International Orthodontic Congress 2020. It will be the first time in their long history that the international congress will be held in Asia.

For this honour, the Yokohama Convention & Visitors Bureau worked closely with Dr. Keiji Moriyama of the Japanese Orthodontic Society (JOS) to beat out seven other destinations.

There were many reasons for Yokohama’s win, but the Executive Committee members who were responsible for the site selection recognized the functionality of PACIFICO Yokohama (the city’s all-in-one venue), the city’s public safety record, and the support from the local government—in addition to the contributions of the Japanese Orthodontic Society. According to Dr. Moriyama, the Executive Committee members have high confidence and trust in Japan, since the country has been an active and committed member in WFO activities from their very early stages.

Yokohama, a Japanese port city, is accessible from both Haneda and Narita Airports. Boasting more than 1,500 weekly flights from 40 countries and direct flights from over 100 cities around the world, Yokohama is poised to welcome the anticipated 6,000 national and international delegates to the meeting. PACIFICO Yokohama is the city’s largest all-in-one convention complex with a plenary capacity of 5,000. As many as 18 hotels are within a 15-minute walk from the centre, and offer some 4,500 rooms.

The 9th International Orthodontic Congress (IOC)
Dates: October 4-7, 2020
Venue: PACIFICO Yokohama (Yokohama, Japan)
Attendance: 6,000
World Federation of Orthodontists (WFO) / URL: http://www.wfo.org/
Chiba selected for the CID-UNESCO World Dance Congress 2014 – the first in Asia

CID-UNESCO World Dance Congress 2014, an event that will bring specialists in all forms of dance from around the world, will be held in Chiba.

This will be the first time the World Dance Congress has been held in Asia, organized by CID-UNESCO-TOKYO with the Japan Tourism Agency, Japan National Tourism Organization, Chiba Convention Bureau and International Center as supporting partners. It is hoped that the event will help Chiba Prefecture in recovering from the damage it suffered in the Great East Japan Earthquake.

The International Dance Council (CID – after its French name) is an umbrella organization for all forms of dance around the world. It aims to promote world peace by highlighting the common appreciation for fine arts in all peoples using various forms of dance.
The congress is held in a different location each year and attracts over 300 CID-UNESCO members from over 40 countries. The day workshops and research presentations on various forms of dance are brimming with passion and enthusiasm. At night, participants exchange information with dancers they have just met in a carefree environment with elegant and flowing stage performances.

In February of 2011, the executive director of the CID-UNESCO International Dance Council, Ms. Adamantia Angeli, came to Chiba Prefecture on the Japan National Tourism Organization’s Meet Japan Hosted Buyers Program. After touring several venues in Urayasu City, the executive director was treated to dinner cruise on a traditional Japanese party boat, or yakatabune, with the Mayor of Urayasu City in attendance. The next day, after visiting some of the tourist sites in Chiba Prefecture and seeing Chiba’s charm, the executive director decided to have the World Dance Congress there. The Chiba Convention Bureau and International Center have offered financial support and consultations as well as attraction and entertainment options.

CID-UNESCO World Dance Congress 2014
Dates: August 14-18, 2014
Venue: Sheraton Grande Tokyo Bay Hotel (Urayasu City, Chiba Prefecture, Japan)
Attendance: 300
CID-UNESCO International Dance Council/ URL: http://www.cid-portal.org/site/index.php
Site Master Motivator Award to Mr. Morimoto of Event Services

The highest standard of excellence from Site was presented to Fukuo “Lucky” Morimoto on May 23, 2012 during IMEX in Frankfurt, Germany. The Site Master Motivator award recognizes an individual in the motivational events and incentive travel industry who serves as an ambassador of progress and betterment for the community.

Mr. Morimoto of Event Services

A Site member since 1987, Morimoto was the first professional events designer and producer in Japan, and his company, Event Services, has been recognised as one of the top 50 event planning companies in the world. He has been instrumental in the growth of the motivational events industry in Japan, which was the first nation to establish an Institute for Eventology to evaluate the impact of professional events in the country. To learn more about the Site Master Motivator award, visit siteglobal.com.

Japan’s Green Convention Facilities

Lately, global warming and the heat-island phenomenon have become hot-button issues, and the significance of green conventions or green meetings at international conferences has increased with the aim of achieving a sustainable society. For this issue, we picked up the topic of rooftop gardening at Japan’s convention facilities.

There are numerous benefits to rooftop gardening. Gardens can be used to cool down or keep your room warm according to the season due to the insulation effects of the greenery. This allows gardeners to contribute to the mitigation of the urban heat-island phenomenon and global warming by reducing CO2 emissions.

However, rooftop gardening requires a massive amount of water. Therefore, special building designs and efforts are needed to make sure that structures are sufficiently strong to support the weight of soil, which is vital for planting vegetable (e.g. piping to bring water to rooftops and measures to deal with water discharge and leaking). In addition, initial costs and maintenance are also an issue. Despite these challenges, rooftop/wall gardening has been going on in Japan since 1990, mostly from the perspective of environmental conservation. The challenges were difficult due to technical reasons, maintenance, and costs at the beginning; however, demand is increasing thanks to active promotion by municipal governments, including Tokyo regulations. To date, rooftop/wall gardening has spread as a result of technical innovations and reduced costs. In Japan, rooftop/wall greenification areas have grown by about 10 times (2000-2005), primarily at buildings for larger corporations and public entities. In this issue, we present examples from Fukuoka and Kitakyushu (on the northern tip of Kyushu).

Acros Fukuoka:

This facility is located in the heart of Fukuoka city. Constructed in 1995, the building has fourteen floors above the ground, four floors below the ground, and is 60 m height. A garden with a terraced southern area is constructed on the top of the building, and is called the “step garden” after its shape. At this moment, the step garden has thirteen layers and 50,000 trees in 120 varieties. The garden is 98 m-120 m in width (varies according to the layer) and 6 m in length. To ensure an unobstructed view of the neighboring sylvan Tenjin-chuo park from the top to bottom, the 14-story building has a flight of terraces on its park side, totally covered in greenery. The largest rooftop garden with 5,400 m2 of greenification area, you can walk on the promenade reaching the highest level of the building via a green stairway (step garden). In 2010, Acros Fukuoka was honored as one of the “top 100 corporate greenery areas contributing to biodiversity conservation” for its environmental contribution to Japan by the Social and Environmental Green Evaluation System (SEGES).

Acros Fukuoka

A Kyushu University group conducted a survey to comprehensively verify the impact of the rooftop garden of the Acros Fukuoka on warmer environments in the vicinity of the building and surrounding environment. The survey measured wind speed, humidity, radiant quantity, and the like. Temperatures on concrete and plants were measured using an infrared radiation thermometer. The surface temperature of the concrete was 50 °C or higher during the day, while the green surface indicated 38 °C, 15 °C lower than the concrete.

The study demonstrated the effects towards mitigating the heat-island phenomenon, in addition to the effect of suppressing heat conducted to the buildings due to the insulating effect of plants and soil. Eventually, it was verified that cooling load decreased.

Acros Fukuoka convention center includes a symphony hall with 1,867 seats, an event hall accommodating 900 persons (theater style), an international conference hall accommodating 300 persons (theater style), and sixteen multi-purpose conference rooms. Japan’s largest convention facility with a rooftop garden welcomes you.

Acros Fukuoka:

Kokura Station Building:

In April 2003, a 400-m2 rooftop garden with colorful flowering grasses and a grassy carpet was constructed on part of the roof of the Kokura Station Building in Kitakyushu. The garden on the seven-story building is covered with 700 flowers of about 70 varieties, including fish geranium, ivy, and herbs. It is opened to public free of charge, serving as a place of recreation and relaxation. Highly permeable and well-drained soils made from modified peat were used for the garden, enabling construction of the rooftop garden on low-rise buildings with less strength. Using materials with reduced weight allows flowers to be planted in the soil reduced in thickness by almost 50 % compared to previous construction methods (7 cm). The Station Building consists of Station Hotel Kokura (294 rooms), with a large banquet room (800 m2) accommodating 1,000 persons, a medium banquet room (400 m2) accommodating 480 persons, and a small banquet room (200 m2) accommodating 270 persons theater style, in addition to six other rooms.

Kokura Station Building:

Harmonie Cinq:

It has a 980 m2 rooftop garden with various flowers. Located within a 10-minute bus ride from JR Kokura station, Harmonie Cinq can accommodate over 2,000 audience members in its concert hall. This hall can be used for various events, such as concerts, lectures, and assemblies. In addition, you can stay at the nearby hotel (80 rooms) with three banquet halls.

Harmonie Cinq

Hotel Harmonie Cinq:

Eco-friendly lifestyle in Japan during summer

Starting 2005 in Japan, aggressive initiatives to reduce carbon dioxide were taken during the summer months (May-October), as part of anti-global warming measures. For workplaces as well, various measures have been taken to maintain comfortable office environments, even keeping the room temperature under 28 °C when running the air conditioning. In particular, “Cool Biz”, a type of office dress code for summer has widely attracted attention recently. Here are some examples of how to enjoy a “cool summer” using “Cool Biz”.

The most popular approach to be comfortable in relatively hot workplaces is taking off ties. It is said that simply taking off a tie can reduce the experienced temperature by 2 degrees Celsius. Also, you can find various items to keep comfortable in the workplace, such as shirts made of performance fabric that allow wearers to feel cooler when they contact skin by quickly evaporating or whisking away moisture to move perspiration away from the body. In addition, there is an item enjoying popularity among people in Japan called the “cooling scarf”. This cools down the neck using a frozen gel inserted into the scarf or towels that are chilled by simply wetting them. It is said to be effective in staying comfortable without heavily relying on the air-conditioning, covering windows with curtains or window shades to block direct sunlight, or using electrical fans to facilitate air circulation.

The Ministry of Environment promotes a more advanced Cool Biz, called “Super Cool Biz” from June through the end of September. The initiative encouraging casual clothing is accepted as casual summer office attire without a dress shirt and tie; for example, polo shirts, short pants, or Kariyushi (Okinawan-style summer shirts resembling Hawaiian shirts). In addition, many corporations have shifted their working hours to early morning. At city halls, municipal government buildings, and schools, it is getting more popular to grow green shade using morning glories and bitter gourd. Starting this year, another initiative “Cool Share” is being promoted based on an energy-saving concept that has been popular in Japan since the devastating earthquake—sharing cool spaces. This encourages people to share air-conditioned rooms or cool places in the suburbs and the like. Specifically, this means sharing a room or public places (e.g. libraries and commercial facilities) with family members and other people.

Kariyushi Shirt

How do you like our eco-friendly initiatives to survive hot and humid summer in Japan? It might be helpful to think about the efforts taken in your country.

2012 Convention Calendar (August-September)

Many extensive conferences are planned in Japan for this year.

The 20th IPPNW World Congress
Hiroshima, Aug 22-26
International Conference Center Hiroshima:
Attendance: 1,000
Official Website: http://ippnw2012.org/
The 1st International Congress of Aromatherapy (ICA2012)
Kyoto, Aug 31-Sep 2
Kyoto International Conference Center:
Attendance: 1,200
Official Website: http://www.ica2012.jp/english/index.html
4th Congress of the World Union of Wound Healing Societies (WUWHS2012)
Yokohama, Sep 2-6
Pacifico Yokohama:
Attendance: 5,000
Official Website: http://wuwhs2012.com/
19h International Mass Spectrometry Conference (IMSC2012)
Kyoto, Sep 15- 21
Kyoto International Conference Center:
Attendance: 2,000
Official Website: http://www.imsc2012.jp/
Yokohama, Sep 23-28
Pacifico Yokohama:
Attendance: 2,500
Official Website: http://iumrs-icem2012.org/
32nd Congress of the Societe Internationale d' Urologie (SIU2012)
Fukuoka, Sep 30-Oct 4
Fukuoka International Congress Center:
Attendance: 4,500
Official Website: http://www.siucongress.org/2012/

This Month’s Feature City

Niigata: Niigata Visitors and Convention Bureau
The Asteroids Comets Meteors 2012 (ACM2012) was held in Niigata city, the first in Asia.

Asteroids Comets Meteors 2012 (ACM2012) was held May 16-20, 2012 in Niigata, at TOKI Messe (Niigata), the first time the conference was held in Asia. This convention is periodically held about once every three years, with approximately 400 researchers from over 30countries.

The Niigata Visitors and Convention Bureau (NVCB) has made efforts since 2008 to bring this conference to Niigata, and as a result, succeeded in being selected as a site. The original schedule for ACM2012 was July 18-22, 2011; however, it was postponed to May 2012 due to the massive earthquake that occurred in March 2011. In fact, the organizer of the event sought the possibility of holding it in another country instead of Japan immediately after the earthquake. However, the convention was extended so it could be held in Japan, taking into account the strong desire of Niigata citizens and organizers to keep it here.


To deal with the circumstances, NVCB provided assistance for hosting ACM2012. The assistance included a convention subsidy system from Niigata prefecture (up to 7 million yen) and Niigata city (up to 3.5 million yen) for helping aid the smooth operation of the conference. At the reception party, the Niigata ambassador of tourism and friendship greeted the visitors and introduced Niigata prefecture. The party offered dishes made of Niigata specialty foods and Japanese rice wines, along with the dance performance by Niigata’s traditional geisha handed down in Furumachi (the old town of Niigata city) over the generations. These presentations were highly commended by delegates from overseas. The Bureau also incurred 50% of the performance costs using the subsidy.

Furthermore, on the day of the convention, the Bureau displayed welcome boards at Niigata station and Niigata airport to express the warm welcome. The Bureau also set up an information counter within the venue to provide information on sightseeing spots, restaurants, and transportation to visitors from Japan and other countries. During the convention, an official excursion was offered to visit the Northern Culture Museum, the house of one of the wealthiest farmers of the Echigo clan (now Niigata prefecture). Visiting the luxurious 65-bedroom Japanese traditional house extended to 4,000 m2 venue was an opportunity for visitors to experience Japan and Niigata culture firsthand.

Tourist information counter for ACM2012

At the end of the convention, major news for Niigata was broadcasted, triggered by the ACM2012. An asteroid named “Niigata” was approved by the International Astronomical Union (headquartered in Paris) as a result of promotion by the ACM2012 executive committee (secretariat: National Astronomical Observatory of Japan). In addition to Niigata, twelve other names, including Miyagi and Iwate, were approved at the same time for asteroids. These are the names of the prefectures badly affected by the Great East Japan Earthquake. It is extremely meaningful that the organizers took the opportunity of the international convention to name astronomical bodies after Niigata and areas damaged by the recent catastrophe.

Finally, the international convention that was once almost aborted by the catastrophe was eventually completed successfully and produced a “souvenir” vis-a-vis the names of the astronomical bodies. We are deeply grateful for the executive committee and all people involved.

A message from Niigata Visitors and Convention Bureau:

In the future as well, Niigata Visitors and Convention Bureau will make efforts to invite and provide assistance for hosting international conventions like the one above. Your consideration in having international congress in “Niigata city, the town of food and flowers” with sophisticated transportation access, including international airport and an express train network, is most welcomed.

Members of the Niigata Visitors and Convention Bureau (NVCB)

For further information about the Niigata Visitors and Convention Bureau, please visit the following website: http://www.nvcb.or.jp/en/.

Toki Messe: Niigata Convention Center

Website for “Toki Messe” Niigata Convention Center:

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