Japan Meeting & Incentive News Print This Page September 2010


JNTO contributes to the holding of various international conferences in Japan!

Up to now, the International Conference on Natural Language Processing (JAPTAL) has been held every two years in Europe. However, the decision has been made to hold it in Japan for the first time—in Kanazawa in 2012, with about 200 participants. The decision stemmed from the participation of a key person from France in JNTO’s “Meet Japan” PR program held in March 2010 with the aim of inviting conferences to Japan. It was decided to hold the 2012 conference in Kanazawa where the actual business negotiations were held. Decisive factors were the conference support system provided by Kanazawa Convention Bureau, the excellent convention facilities—including conference halls and hotels—and the opinion of the organizer who actually participated in the inspection tour.

It has also been decided that the ninth World Congress of the International Council for Central and East European Studies (ICCEES)—a convention for researchers on Russia, East Europe and Eurasia—will be held in Makuhari, Chiba in 2015, with about 2,000 participants. Makuhari had been in competition with Glasgow in Scotland. Since its inaugural meeting in Canada in 1974, the congress has been held in either North America or Europe, so this will be the first time for it to be held in Asia. The movie introducing Japan as the next venue for the meeting can be viewed on the website of the international headquarters:

ICCEES website:

In addition, during the first half of FY2010, the decision was made to hold the following three major conferences in Japan: the International Congress of Cytology (2016, Yokohama, 6,000 participants); the IUPHAR 2018 World Congress of Basic and Clinical Pharmacology (2018, Kyoto, 4,000 participants); and the International Conference on Coordination Chemistry(ICCC) (2018, Sendai, 1,000 participants).

Aiming to further increase the number of international conferences held in Japan, JNTO has been assisting the promotional efforts being made by the convention organizers of academic bodies, etc., in various ways, in cooperation with the Japan Tourism Agency and convention bureaus. There are many attractive programs for those who are considering holding an international conference in Japan, such as our hosted buyers program, which include inspection visits to conference venues. We hope you will make full use of these programs.

JNTO is scheduled to participate in four exhibitions in Asia and EIBTM. Please visit us at the Japan Booth!

Following our participation in CIBTM held in Beijing (Aug 31–Sep 2, 2010), JNTO will be participating in three other major exhibitions held in Asia: IT&CMA (Oct 5-7) in Bangkok, Thailand; KME (Nov 24-25) in South Korea; and IME (Dec 7-8) in Tokyo.

In addition, JNTO will be participating in the Japan Booth at the European Incentive & Business Travel & Meetings Exhibition (EIBTM), one of the biggest conventions in Europe. Also exhibiting in the Japan Booth will be the Hiroshima Convention & Visitors Bureau, the Osaka Convention & Tourism Bureau, Hankyu Travel International Co., Ltd., Kintetsu International, The J TEAM Co., LTD., Toptour Corporation, Grand Prince Hotel Takanawa and Shinagawa Prince Hotel, and HILTON WORLDWIDE.
Please visit us there!

Convention-related Exhibitions and Meetings in which JNTO is Participating
1) IT&CMA (Incentive Travel & Conventions, Meetings Asia)
Date: October 5 (Tue.)-7(Thu.), 2010
Venue: Bangkok Convention Centre at Central World
Booth: #B02
Date: November 24(Wed.)-25(Thu.), 2010
Venue: Coex (Seoul, Korea)
3) EIBTM2010 (The European Incentive & Business Travel & Meetings Exhibition)
Date: November 30(Tue.)-December 2(Thu.), 2010
Venue: Fira Gran via (Barcelona, Spain)
Booth: #D700
4) IME (The 20th International Meetings Exhibition)
Date: December 7 (Tue.)-8 (Wed.), 2010
Venue: Tokyo International Forum (Tokyo, Japan)
Holding Convention & Incentive Seminars
In order to introduce the charms of Japan as the No. 1 destination in Asia along with its international tourist cities, JNTO will be holding seminars in the following two cities for organizations planning to hold international conferences, meeting planners, and incentive tour planning companies.
We hope that you will make the best use of this opportunity for networking, whether or not you are planning to conduct a meeting or incentive tour in Japan.
We’re looking forward to your visit!
JAPAN Convention & Incentive Seminar Schedule
1) Seminar in Singapore
Date: October 8 (Fri.) , 2010
Venue: to be decided
2) Seminar in Beijing
Date: November 12 (Fri.), 2010
Venue: Hotel New Otani Chang Fu Gong (to be confirmed)
Time: 15 :00~

*Details will be announced as soon as they are fixed.

What’s Up in Japan

Welcome to Tokyo!
【Hotel New Otani】

Tokyo is now considered to be one of the most sophisticated and cosmopolitan cities of the world, and if we take a look back at the Edo Period (1603-1868), we can see that the city has always been a center of fashion and the birthplace of vibrant urban culture. This is why Tokyo is recognized as being one of the most interesting destinations for MICE (Meeting, Incentive, Convention and Exhibition). This recognition has steadily grown since 2003, when the Visit Japan Campaign was launched. Here in Chiyoda-ku, surrounded by the dignified bounties of nature, our hotel specializes in preserving a sentiment often referred to as the “Edo spirit”, which means presenting superb hospitality and service to all our guests.

There are endless incentives within the area, but the main reason people continue to come back to Tokyo is not just because we have such a fine urban infrastructure; it is because we delight in offering first-class service through our natural sensibility, and create a wonderful atmosphere that reflects the stunning contrasts of the four seasons. Each season in Tokyo has its own distinctive character, and by fully appreciating them, we can see the true value of encouraging people to visit Tokyo at any time of year.

Strolling beneath the blossoms of spring

Walking along winding pathways beneath the blossom of hundreds of cherry trees is a true delight to everyone who visits the Chiyoda-ku area in spring. The slightly contrasting pink and white colors of the petals suggest joy and prosperity, as reflected in the famous “hanami” cherry blossom viewing parties at which people gather and sit under the trees to enjoy eating and drinking. We try to maintain this spirit as much as possible at the banquets held within our hotel. We create a beautiful atmosphere around the meeting venue, and provide gala parties with an exhilarating coordination of blossom colors, flower arrangements, and the kimono worn by the attendants to please the guests’ eyes.

Blasting away the heat of summer!

Summer nights in Japan are long and humid, which led to the traditional culture of “yu-suzumi”, meaning to enjoy a cool evening breeze. Guests can discover various ways to enjoy the summer evenings. One of the most popular is watching a “hanabi” firework festival while wearing a “yukata” light cotton kimono. You can enjoy the superb Japanese pyrotechnic skills all over Tokyo, with its many river banks and shores. The exciting colors and sounds filling the sky will surely blast away the summer heat!

Experiencing the golden moments of autumn

As the air gradually cools down and the days get shorter, the turning leaves begin to create a beautiful landscape of red and gold. Our 400-year-old Japanese Garden is well known not only for its abundant greenery, but also for its beautiful “karesansui” dry garden, which expresses feelings of humility and tranquility. Our “HŌ” banquet hall, with a spectacular view of the garden, is one of the finest venues for a banquet during which all the participants can experience unforgettable golden moments.

Feeling the warmth of winter

One of the important aspects of Japanese hospitality is to entertain guests with dishes that include the finest seasonal ingredients. Winter is the season for cod, crab, calamari and various root vegetables, and our executive chefs take pleasure in using their professional skills to express the feelings of gratitude of a host. At such functions, everyone can feel the thoughtfulness of the host from the demonstration of warmth and sincere hospitality. The winter season here in Tokyo may be cold, but you can find great warmth generated from the heart and soul.

Now you know why the four seasons attract people to Tokyo, and strengthen the value of holding meetings, conventions, and many other functions in this city.

Security, safety and punctuality are other reasons why Tokyo has developed as an easy-access destination for international events, not to mention the increase in the number of multilingual speakers and familiarization with other cultures. Both the atmosphere and the infrastructure are reasons why we strongly recommend organizers to choose Tokyo as their destination for meetings and conventions.

By adding our long-established and exquisite service and hospitality to these other elements, we are confident that we can make your visit a superb and unforgettable experience.

Hotel New Otani

【Prince Hotels & Resorts】

The Shinagawa area continues to become ever more convenient as a gathering point and as a hub for destinations nationwide. It hosts various train lines that serve destinations within the Tokyo Metropolitan Area and neighboring cities and also provides direct access to the train lines that serve Narita International Airport and Haneda Airport. Shinkansen bullet trains that provide high-speed access to the major Japanese cities—including Hiroshima, Kyoto and Osaka—make a stop at Shinagawa Station, further making the area a convenient gathering point for people both from within Japan and elsewhere. Moreover, nearby Haneda Airport's runway extension has now been completed, thereby improving accessibility to domestic and foreign destinations.

2010 is “Japan MICE Year”, so the four Prince Hotels located in Shinagawa—The Prince Sakura Tower Tokyo, Grand Prince Hotel Takanawa, Grand Prince Hotel New Takanawa, and Shinagawa Prince Hotel—initiated the PRINCE “TOKYO MICE CITY” PROJECT in April. This project that promotes Meeting, Incentive, Conference and Exhibition services is expected to attract large numbers of visitors from Japan and abroad. This will not only increase regional globalization and revitalization, but will also help to invigorate the Japanese economy.

We have other five hotels in the Tokyo Metropolitan Area, including the Tokyo Prince Hotel, and many more hotels and inns in Japan’s popular tourist destinations. They include: Kyoto, the country’s most prominent destination for visitors, 350 kilometers west of Tokyo; Hiroshima, home of Itsukushima Shrine, a World Heritage Site, 630 kilometers west of Tokyo; Hakone, the well-known summer resort area, 80 kilometers west of Tokyo, where visitors can enjoy hot springs and wonderful views of Mt. Fuji; and Karuizawa, 120 kilometers north of Tokyo, which is home to a host of ski grounds, golf courses and shopping facilities.

The four Prince Hotels in the Shinagawa area can also act as a hub from which visitors can conveniently move between all the Prince Hotel resort locations within Japan, as well as to and from overseas destinations. Accordingly, the MICE-related services being offered by Prince Hotels enable customers to combine tourism with working group activities at Prince Hotel resorts in tourist destinations around the nation.

Furthermore, having these hotels in the Shinagawa area allows us to better organize our sales team to specialize in organizing Meetings, Incentives, Conferences and Exhibitions, and we have instituted many changes to improve the organization of our business. This means that our hotels provide the perfect venue for such events, in terms of both scale and function. From now on, these four hotels will implement our own original MICE plan called PERSONAL MICE—meaning “Memory, Inspire, Comfort and Enjoy”—to individual customers.

We firmly believe that these implementations will promote the MICE industry and attract more visitors back to Japan.

Prince Hotel & Resrots


It’s possible to make company trips or incentive tours more attractive by including a visit to a related trade fair in the itinerary. Here are the major trade fairs scheduled in September and October 2010 that are expecting many exhibitors and participants from abroad:

Tokyo Game Show  
Date: September 16 (Thu.)-September 19 (Sun.), 2010
Venue: Makuhari Messe, Chiba
Contents: An international game show featuring the latest next generation game machines, software programs, mobile phone games, on-line games, etc. Participating companies are from Japan, South Korea, China, Hong Kong, Taiwan, Singapore, Russia, Canada, Australia, etc.
CEATEC Japan 2010 
Date: October 5 (Tue.)-October 9 (Sat.), 2010
Venue: Makuhari Messe Hall 1-8, Chiba
Contents: One of the largest international exhibitions for images, information and communication. Leading Japanese and foreign IT- and electronics-related companies present their state-of-the-art technologies and products.

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