Japan Meeting & Incentive News Print This Page June 2009

Tokyo 2016 inspection a huge success

On 14-20 April, the International Olympic Committee’s (IOC) Evaluation Commission visited Tokyo as part of the city’s Bid to host the 2016 Olympic and Paralympic Games.

The Evaluation Commission was impressed by the innovative, sustainable nature of the Bid concept. This incorporates 97% of competition venues within an 8km radius of central Tokyo - making Tokyo 2016 the most compact Olympic Games ever - as well as the plans for environmentally friendly, “Carbon-Minus Games.”

Tokyo 2016 revealed plans to introduce a zero CO2-emission, electrical ‘hybrid’ bus, along with other cutting edge initiatives to utilize solar and wind power and other forms of renewable energy.

Japan has the world’s most sophisticated environmental technology, and hosting the Games in its vibrant capital city would be an excellent opportunity to convey to the world Japan’s commitment to environmental sustainability.

A key initiative contributing to the ‘Carbon-minus Olympic and Paralympic Games’ is the “10-Year Project for Green Tokyo.” This aims to enhance the beauty of Tokyo as a dynamic metropolis decorated by water and greenery, and consists of a variety of elements such as the Sea Forest project - the planting of forest on an 88 hectare area of reclaimed land in Tokyo Bay.

The host city for the 2016 Summer Olympic Games will be announced at the 121st IOC Session in Copenhagen, which takes place on 2 October 2009.

More details:
Tokyo2016 Bid Committee Website
Japanese Olympic Committee Website
The Sea Forest Park

No.1 Destination in Asia

According to the ICCA (International Congress & Convention Association) Statistics, Japan is ranked 8th with 247 meetings and retains its position as the top destination in Asia for the number of international meetings held in 2008.

Japan continues to attract international meetings as an ideal place for academic exchange and networking, and in 2008, the Junior Chamber International World Congress (JCI), the Annual SWIFT International Banking Operations Seminar (SIBOS), the International Bar Association Annual Conference (IBA) and several other major international conferences were decided to be held in Japan.

As for intergovernmental conferences, the Asian-Pacific Economic Cooperation (APEC) Leaders’ Meeting will be held in the fall of 2010 in Yokohama, and the 10th Conference of the Parties to the Convention on Biological Diversity (COP 10) in October 2010 in Nagoya.

*Definition of international meetings identified by ICCA: meetings which take place on a regular basis, which rotate a minimum of three countries, and which have 50 or more participants each time

With the support of JNTO, the holding of the following large-scale congresses in Japan were decided in 2008/2009.

Large-scale conferences
2010 / Osaka
JCI (Junior Chamber International World Congress)
15,000 participants
2012 / Osaka
Annual SWIFT International Banking Operations Seminar (SIBOS)
6,000 participants
2012 / Yokohama
World Wound Healing Congress
6,000 participants
2014 / Tokyo
International Bar Association Annual Conference (IBA)
4,000 participants
2014 / Yokohama
World Federation of Occupational Therapists Congress
5,000 participants
2015 / Yamaguchi
World Scout Jamboree
30,000 participants
More details:

Enhancing the quality of service - IAPCO Japan Seminar -

In March, the Japan Tourism Agency in cooperation with the International Association of Professional Congress Organisers (IAPCO) and JNTO held “The IAPCO JAPAN National seminar” in Tokyo, attracting approximately 50 participants from convention visitors bureaus, PCOs, meeting facilities, hotels, DMCs, and other professionals involved in the meetings industry.

IAPCO’s Vice President, Philippe Fournier, and the council member, Jan Tonkin, were invited as lecturers, and gave classes in

1) Overview of the International Association market and the role of PCOs,
2) Creating the project plan for international conferences,

3) Bid strategies and successful techniques, and
4) Case studies.

In a working group session, the participants were divided into small groups to practice the steps from preparing the bid paper to the actual presentation. After the course, the participants who had completed all the lectures and working group session were awarded a diploma authorized by IAPCO.

Following the great success of this educational seminar, JNTO plans to organize similar workshops this year in order to nurture more meeting professionals in the MICE (Meeting, Incentives, Convention, Exhibition) industry.

Expanding the subsidization scheme for international conferences and incentive travel

Many cities all over Japan have various forms of support systems for international conferences and incentive tours, and eagerly await foreign visitors.In the international convention city of Yokohama, a new conference subsidization scheme was introduced this April in order to implement a high level of hospitality to the satisfaction of both organizers and participants.

With a maximum subsidy amount of 10 million yen, this new system guarantees the subsidies for conferences which are in the bidding process and where the candidate city in Japan is Yokohama.

The new subsidy system is applicable to international conferences that meet the following four conditions:

(1) A minimum of 2,000 participants,
(2) A minimum of 800 foreign participants
(3) A minimum number of 5 nationalities, and
(4) A minimum duration of 3 days.

Yokohama has also introduced a new subsidization scheme of up to 2 million yen for incentive tours with over 1,000 participants. Recently, Yokohama has hosted incentive tours from Prudential of Korea (2,000 participants) in March, 2008, and AIA Thailand (2,000 participants) in September, but the new system is sure to increase the charm of the city as an incentive tour destination even further.

Tokyo too has introduced a convention subsidization scheme of up to 10 million year from this year, and Kitakyushu has increased its maximum amount to 10 million yen, while the cities of Niigata, Kanazawa, Kobe, Matsue and Takamatsu combine subsidies with every other kind of convention support you need.

More details:
Yokohama Convention and Visitors Bureau
Tokyo Convention and Visitors Bureau
Kitakyusyu Convention Bureau

“Meet Japan 2009” program – Voices of participants

JNTO’s Hosted Buyers Program “Meet Japan 2009” was held from the end of February to the beginning of March, and was visited by nine participants who plan to hold international conferences in Japan later this year or in the near future.

“Meet Japan” is an annual program, where organizers who are considering holding an international conference in Japan can actually visit Japan’s convention cities. Through site inspections and business sessions with convention and visitors bureaus, the organizers can get acquainted with the unique charms and the support package at each location.

For a summary of the program for Meet Japan 2009, see the MJ2009 web page.

Voices of the participants 1
Name:Ms. Joy Carey
Organization:Soil Association, Local Food and Market Development Food and Farming Department
Conference:International symposium of URGENCI (Urban Rural Generate New Commitment)
Host city:Kobe (Winter, 2010)
Comments:“Very informative and thorough overall. A good balance between inspecting venues, accommodation and experiencing the culture. High quality facilities and plenty of experience at the venues in hosting events. As for Kobe, it was not just the warm support from the administration, but their promotion of organic farming and the strong network between organic farms and the movement were also important points that we took into consideration when we decided to hold the conference in Kobe.”
Voices of the participants 2
Name:Dr. Ted Chen
Organization:The Asia Pacific Association for the Control of Tobacco
Host city:Chiba (2013)
Comments:“Chiba convention bureau did an excellent job in providing rich information about the city, the culture, the meeting place, and the hotels, and showed its experience in hosting similar meetings in the past to impress me to select the city for the APACT 2013.
The presence of a local health coalition of doctors, dentists, nurses and pharmacists was the type of alliance I was looking for with enthusiasm. This gives me the impression that Chiba has an enthusiastic health coalition ready to host the international health alliance to make APACT 2013 successful.

Program and application information for “Meet Japan2010” will soon be available on JNTO’s web page. If you are considering holding a conference in Japan in the near future, why not take this great opportunity to see for yourself what facilities, hotels and cultural attractions that are available, and experience the appeal of Japan first-hand?

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